Financial Managers Report
These instructions cover how to generate a report from the Financial Managers folder for your department/organization.
Note: These reports are available for the manager based on their access.
Table of Contents:
- Generating a Report
-
Types of Reports
- Aging Expense Reports
- Aging Travel Requests
- All Returned P-Card Expense Reports by Reason Code
- All Returned Travel Expense Reports By Reason Code
- Expense Accrual by Posted Date Range (Child)
- Expense Accrual by Posted Date Range (Parent)
- Expense Accrual by Posted Date Range (Parent) with Status Filter
- Submitted Travel Request Status
- Submitted Travel Requests
If you need assistance with logging into Concur, please go to Logging into Concur.
Generating a Report
Step 1: From the Concur dashboard, click on Reporting.
Based on the type of access that you may have, select either:
- Intelligence
- Intelligence BI Manager
![Click on Reporting and then select Intelligence](https://media.screensteps.com/image_assets/assets/005/317/977/original/1e4a1732-bc3a-4c5a-ad0a-d2e49ee25751.png)
Step 2: Your screen will refresh, and you will be led to the following SAP Concur page. Click on Team Content.
Step 3: From there, click on the California State University (p0031139gqge) folder.
![Folders listed that contain reports under Team Content](https://media.screensteps.com/image_assets/assets/005/314/031/original/cb7cb772-9de6-4da9-9569-1d47a3d273d2.png)
Step 4: Next, click on the Financial Managers folder.
![Folders listed that contain reports under Team Content](https://media.screensteps.com/image_assets/assets/005/314/033/original/e4f41688-105f-4b5c-8d2d-6bbd2982ff08.png)
Step 5: There are multiple types of reports that you can run. For this example, we will select Aging Travel Requests.
For a description about each report, go to Type of Reports
![For this example, we will show how to complete the Aging Travel Requests.](https://media.screensteps.com/image_assets/assets/005/314/048/original/1aeb54a3-a21a-49da-95ad-066d3c47faff.png)
Step 6: Your screen will refresh, and you will be presented with the following calendar to select the appropriate date range that you would like to pull a report from.
For this example, we selected March 1st to June 30th. This means that only aging travel requests between a travel start date of March 1st and a travel end date of June 30th will show up in the report when it is generated.
Note: The hourly ranges are recommended to be left as 12:00 AM to 11: 59 PM.
![Fill out the calendar with the appropriate date range.](https://media.screensteps.com/image_assets/assets/005/314/091/original/292d372c-6c4d-4442-b838-556ba4104337.png)
Step 7: Click on the Finish button.
![Click on Finished in the bottom left-hand side when done.](https://media.screensteps.com/image_assets/assets/005/314/093/original/34bca98e-101b-4a9b-9f1a-910f20aa702e.png)
Step 8: Your page will refresh, and your report will generate showing all Open Travel Requests from your selected date range.
Step 9: There may be several pages of data. You will have the option to click on Top, Page up, Page down, and Bottom to view them all.
![To scroll through the pages, utilize the arrows at the bottom of your screen.](https://media.screensteps.com/image_assets/assets/005/314/109/original/52f6ee7d-94b4-4a59-8ff7-b05c6c04fe2c.png)
Step 10: To download the report, click on the following in order on the top-left:
- Run (Play) button
- Run Excel
Step 11: Your page will refresh, and you will notice this loading screen. Please wait while your report is being generated.
Note: This may take a few minutes depending on the data.
![The report will generate and it may take a few minutes.](https://media.screensteps.com/image_assets/assets/002/716/988/original/d8f8fab3-a450-459c-9935-53ff2588aa45.png)
Step 12: If you are using Google Chrome, your downloaded report should appear on the bottom.
Click on Aging Travel Request.xlsx.
![The downloaded report will appear at the bottom of your screen.](https://media.screensteps.com/image_assets/assets/005/314/281/original/b7af53b9-d69a-4c7a-a459-42da8989c51c.png)
Step 13: Your report will open in excel, and you will now be able to see how many open requests you have within your department.
Note: Each line item is a request.
Type of Reports
Location: California State University, Fullerton Folder > Financial Managers Folder
There are different types of report that can be run. Below is a list of common type of reports.
Aging Expense Reports
- This report includes Open Travel Expense Reports and P-Card Expense Reports.
- Report Location: California State University, Fullerton folder > Financial Managers folder > Aging Expense Reports
Aging Travel Requests
- This report includes any open travel request that has an end date of entered end date or earlier.
- Report Location: California State University, Fullerton folder > Financial Managers folder > Aging Travel Requests
All Returned P-Card Expense Reports by Reason Code
- This report includes any P-Card Expense Reports that were sent back by the processor.
- Report Location: California State University, Fullerton folder > Financial Managers folder > All Returned P-Card Expense Reports By Reason Code
All Returned Travel Expense Reports by Reason Code
- This report includes any Travel Expense Reports that were sent back by the processor.
- Report Location: California State University, Fullerton folder > Financial Managers folder > All Returned Travel Expense Reports By Reason Code
Expense Accrual by Posted Date Range (Child)
- This report includes any p-card itemizations (unassigned and not submitted).
- Report Location: California State University, Fullerton folder > Financial Managers folder > Expense Accrual by Posted Date Range (Child)
Expense Accrual by Posted Date Range (Parent)
- This report includes any unreconciled p-card charges (unassigned and not submitted).
- Report Location: California State University, Fullerton folder > Financial Managers folder > Expense Accrual by Posted Date Range (Parent)
Expense Accrual by Posted Date Range (Parent) with Status Filter
- This report includes any unreconciled p-card charges (unassigned and not submitted), with an additional option to filter by status.
- Report Location: California State University, Fullerton folder > Financial Managers folder > Expense Accrual by Posted Date Range (Parent) with Status Filter
Submitted Travel Request Status
- This report includes both travel and blanket travel requests that have been submitted and their submission status, with an approval status filter.
- Report Location: California State University, Fullerton folder > Financial Managers folder > Submitted Travel Request Status
Submitted Travel Requests
- This report includes both travel and blanket travel requests that have been submitted, and their submission status.
- Report Location: California State University, Fullerton folder > Financial Managers folder > Submitted Travel Requests
Need more help?
Contact Concur Support at [email protected] or at 657-278-3600.