Adding Expense on a P-Card Paid by Others
These instructions cover how a traveler can add their portion of a group registration expense to their report when someone else paid for that group registration.
Click on any of the links below to skip ahead to that section.
Table of Contents
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How to Add Your Portion of a Group Registration Expense
Step 1: Select Expense at the top of the homepage.
Step 2: Then, click on the Report that has not been submitted yet.
![Select the expense report](https://media.screensteps.com/image_assets/assets/004/902/609/original/3a33b71a-5e0f-4252-9f71-fd8e76face77.png)
Step 3: Click on Add Expense to create a new expense on your Expense Report (if you have not already created one).
![Select the Add Expense button](https://media.screensteps.com/image_assets/assets/004/902/611/original/2885d67f-d5ce-405b-bd06-054aa20a87e3.png)
Step 4: Under the Create New Expense tab, click on the registration expense.
![Select Registration Fees/Workshops under 04. Other](https://media.screensteps.com/image_assets/assets/004/902/613/original/23b0220b-64c2-4175-8a81-313bc6ee880b.png)
Step 5: Once you have added Registration Fees/Workshops as a new expense, fill out the required fields (as noted with a red asterisk).
When adding in the expense amount, enter only your portion of the receipt total for the registration expense. For example, if the receipt is for $1,500 and there were 10 attendees, then your portion would be $150.00.
![The New Expense view is displayed](https://media.screensteps.com/image_assets/assets/004/902/615/original/029564e2-4f66-4477-b674-422771a59ee8.png)
Step 6: In the Payment Type field, select P-Card Paid Travel by/for Others.
![In the Payment Type field, select P-Card Paid Travel by/for Others.](https://media.screensteps.com/image_assets/assets/004/073/872/original/07a3469b-af92-443f-990a-4522e7548b71.png)
Adding P-Card Holder's Name
Step 7: In the Comment box add the p-card holder's name. This will be the person who paid for the expense.
![In the Comment field, input the p-card holder's name.](https://media.screensteps.com/image_assets/assets/004/073/874/original/e3fd0ba4-3585-41de-968e-1d2a74f8cffe.png)
Step 8: Attach your receipt by using the Attach Receipt Image Window.
Note: You will also follow this process to attach your agenda, schedule, or program flyer.
![Select Attach Receipt](https://media.screensteps.com/image_assets/assets/004/902/617/original/4e7cc9df-928c-4aa2-b2da-6833ad99f49f.png)
Step 9: When you are done, click Save Expense.
![Select the Save Expense button](https://media.screensteps.com/image_assets/assets/004/073/878/original/280967be-4f10-4d8f-9d6d-afe7ebb7b6bf.png)
Need more help?
Contact Concur Support at [email protected] or at 657-278-3600.