• Defining Expense Types
• Itemizing Expenses

Step 1: Under Alerts, all exceptions will be listed.

Every expense must have a defined Expense Type.

Step 2: Click on each line item to define the expense type.

Step 3: Your page will refresh and you will see the details of your expense.

Step 4: Select the appropriate expense category for that expense.

Note: Make sure to scroll down to see all expense categories.

Step 5: Once you have selected your Expense Type, fill in the other fields, as appropriate.

Click on the Save Expense button when you are finished.

Step 6: To itemize your expense click on the Itemizations tab.

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Step 1: Select the Create Itemization button in your selected expense.

Step 2: The screen will refresh. You will see the tab New Itemization.

In the Expense Type field, select the drop-down.

Step 3: Select the appropriate Expense Type category for that expense.

Note: Make sure to scroll down to see all expense categories.

Step 4: After you have selected the Expense Type, new fields will appear.

Fill out the required fields (designated by the red asterisks *) and the appropriate fields.

Step 5a: Your Transaction Date field will be automatically filled in, based on the date of your transaction.

Step 5b: The Business Purpose is an optional field to fill in for notes or comments that you want to upload into OBIEE.

Note: There is a 64 character limit for adding text to the field.

Step 5c: Depending on what Expense Type is selected, there may be different required fields, such as Q#, IT Authorization #, etc. Fill in as appropriate.

Step 5d: Confirm the amount by typing the dollar amount in the Transaction Amount field.

Step 5e: After you fill out all required and appropriate fields, select the Save Itemization button.

Note: If you need to allocate an expense, refer to the Allocating Expenses Expense Instructions for more information.

Step 6: After you Save, your itemized expenses will show under the expense.

Step 7: To upload your receipt, select the Attach Receipt Image to search for your receipt.

Step 8: If you need to add additional receipts or documentation, select the Append button in the bottom right-hand corner.

Step 9: Once you have finished clearing your alerts, select the Save Expense button to return to your expense report to itemize your other expenses.

Note: If you have more than one expense that requires itemization, repeat Itemizing Expenses.

Itemize other expenses until the red exception icon disappears.

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