Amended Travel Request
These instructions cover how to amend a Travel Request in Concur. An amended travel request is an updated travel request that is added to your original travel request noting additional expenses or changes to your request header.
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Table of Contents
If you need assistance with logging into Concur, please go to Logging into Concur.
Creating a New Travel Request
Step 1: From the Concur dashboard, click on Requests.
Step 2: Click on Create New Request.
Completing the Request Header
The following steps are tips to consider while filling in the required fields in the Request Header.
Step 1: Once you have created a new request, fill out the required fields (as noted in red) for the Request Header.
Make sure to input all Trip information as stated on the original Travel Request submitted.
Step 2: For Request/Trip Name, input the appropriate Request/Trip Name.
Make sure to follow the proper Naming convention:
[Month] [Year] [Destination].
Example: AUG 2021 Albany, NY.
Step 3: For How will you book your travel?, select Outside of Concur if you do not plan on booking any segments with the Amended request.
Step 4: For Extension of, search for and select your original Travel Request.
You may search according to the Request ID or the Request/Trip Name.
Step 5: For Will hotel cost exceed $275 per night, select the appropriate option for your trip.
If you select Yes, you must enter a comment to explain the reason why the hotel cost will exceed $275 per night.
Step 6: Under Trip Type, select the appropriate option for your trip.
Step 7: For Start Date and End Date, click on the calendar icon to select the Dates of your trip.
Step 8: Under Report/Trip Purpose, select the appropriate option that most fits the purpose of your trip.
Step 9: Under Traveler/User Type, select the appropriate option, which best represents the traveler.
Step 10: Under Purpose, enter the reason for your travel and the reason for the amended request, in the text box provided.
Step 11: Under Main Destination City, enter in the appropriate location of your trip.
Make sure to select the correct City and State.
Step 12: Under State, enter the appropriate state for your trip.
If you will be traveling internationally, select the International option from the list.
Step 13: Once you are finished filling out the Request Header, click on the Create button.
Adding Travel Expenses
Step 1: If you need to add an expense(s) to your original Travel Request, click on the Add button.
Step 2: The list will display and you can select the expenses that you need to add to your amended travel request.
This can be Travel Expenses, Transportation, Meals, or Other.
For more information on how to add expenses to the amended travel request, refer to the Adding Expenses to a Travel Request for more information.
If you need to allocate an expense, refer to the Allocating Expenses Travel Request Instructions for more information.
Submitting Travel Requests for Approval
Step 1: Once you have finished adding your expenses to the Amended Travel Request, select Submit Request.
Step 2: You will need your Amended Travel Request approved by your designated approver before you can link your Amended Travel Request to your expense report.
Refer to Concur Attachments for instructions on how to link your Amended Travel Request to your expense report.
Need more help?
Contact Concur Support at [email protected] or at 657-278-3600.